Hi, Tilderites! I'm looking for a system and/or tool to better manage my tasks and to-do's. I'd like to become more productive & responsive.

My current system is a mix of "mark as unread" for emails, physical "to-do" scribbles on post-it notes, reminders in my phone, and other digital notes. My problem is that once I add something to a task list, I inconsistently follow up on it. My other problem is that most of these tasks are unrelated, so mixing them together is confusing. My ultimate goal is to lighten my mental overhead without reducing productivity.

I need a clear, centralized place to commit to keeping all my atomic tasks outside my 9–5: my social life, family, volunteering, any freelance work, housekeeping, personal projects, and so on.

What tools do you use to stay organized? Do you have any advice for time management?

Extra preferences:

• I'd like to try tools designed for mobile and desktop.
• I love visual tools and benefit from something visually intuitive (but customizable). I love colors.
• Happy to pay for a productivity tool if it's effective.
• I'd like a "one-stop shop" because maintaining different task lists in different tools seems messy. I encapsulate all 9–5 work tasks in a ticket tracking system. That's fine for work, but I only want 2 task apps, not 5. And I'm not sure if an Agile-like system works so well for me in real life.
• I'm looking for something that can capture all my different categories or "tracks" of tasks without burying anything. I prefer to minimize context-switching, so I don't want everything to be visually mixed together; it'll distract me. But I want to make sure I don't forget a whole area of tasks. So this is partially a UI/UX question: what tools have the depth to do this?
• My calendar is neatly organized and color-coded. I rely on it to remember daily obligations. Perhaps I could tie a task management tool into my calendar better.

Maybe you can also offer advice on systems to maintain discipline and follow-up. My highly structured calendar is great and I mostly adhere to it. However, I haven't figured out how to utilize the calendar for oceans of teeny-tiny tasks, so I need something to complement it. In addition to a tool, I'm sure I could benefit from a new philosophical perspective or mental approach to staying tidy.

Thanks in advance! :)

This could be an organizational and curation method, a "simple" task you thought you could automate, or an open ended interpretation of the question. If you've spent "an adequate amount of time" on such a project, but others disagree, you're free to share as well.

So, I have some crap lying on the floor. Not crap in the sence that it goes straight to recycling, just lots of tidbits which I don't exactly know what to do with; semi-sorted papers, notebooks, various VR gear, some books which I don't really have room for in my bookcase, some folders where some of the papers should probably go into, my laptop, a stone which I guess I use for weightlifting except I forget to do that, and when I see all this stuff, my brain just shortcircuits.

So I decided that, okay, I can just ignore this and try tidying up this shelf which I had tried to make into a sort of cabinet of curiosities but which over time had degenerated into a bit of mess; a LCD game, the box to said LCD game, vintage headphones, vintage phone, retro Nokia mobile, beach glass, fossils, various stones, some mess which doesn't really belongs here, a cat skull (I think) ... and of course, the same thing happened. My brain just said nope, too much to deal with.

I know there are ways to go about it. If getting my apartment in a habitable state is too much, I can ignore all of it and just focusing on one room. If my coding project seem to overwhelming, I can decide on a alpha milestone to work towards and based on that make a bucket list of the tasks and start with the most basic one, and if the first one is too overwhelming, split it up into sub-tasks. So there are some tried-and-true ways to deal with it.

But for the first time, I started to wonder what exactly goes on with the brain here? Why does something consisting of a relatively small number of sub-tasks seem so overwhelmingly hard? Is it like that for everyone, does it have a name, what?

Edit: Typo in Topic. Read it as "How many..." or "Do ~many of~ you..."

A Kanban board is a work and workflow visualization tool that enables you to optimize the flow of your work. Source

I am using the NextCloud's Deck app to manage my Kanban board, just got started. Other Digital boards: Cryptpad (has kanban board) and Taiga. I know only these implementation and all of these work well.

Update: I am no longer using it.