Hey friends,

I struggled hard to find a simple to-do list that would work the way I needed it to. Even the paid options weren't quite helpful for me. Eventually I just gave up and made my own.

I use it at work and at home every single day. I also made a backup copy to handle an individual project I'm working on.

Anyway, it's free. I just wanted to share it with you guys.

Small side notes

• To start using this, just copy it. It'll open in a read-only mode but you can quite easily pull it over to your own Google Drive.

• I threw in a donation link on the Sheet. Delete it or ignore it. It's 100% optional and I figured I'd put it there in case this ended up becoming someone's daily driver and they want to say thanks.

• You can somewhat easily make this sheet work with Google appsheet to use it on mobile as an app. That's what I do for mine so that I can use it on my phone and on desktop throughout the day. Just open appsheet from this sheet and start customizing your app. As long as you're using it for just yourself, you don't have to deploy it or anything. You just download the appsheet app on mobile and access it that way. You can even name it and choose a custom icon. The one caveat is that you'll have to create a time trigger in scripts to make it auto sort. If anyone is dying to do this, I'll post more specific details to help you through it.

https://docs.google.com/spreadsheets/d/1sIp4uPq3xwgudNA9tIOGmNXzETtyG421WbmvJPWgbsI/edit?usp=drivesdk

I'm interested to hear your methods, tools, and philosophies. Do you write meticulous to-do lists? Pen-n-paper, or a favourite app? Rigorous habit building?

Whatever it is you do that keeps your life in check and gets you to do things on time, I'd love to hear it.

I have tried installing apps, logging my days, writing on a piece of paper etc. Everything looks perfect while planning. I over optimize even before I have had experience doing/forming a habit and then lose all focus soon enough. Planning and execution in the short term goes almost flawlessly, but I always fail to be consistent over longer terms which is when the "effects"/"benefits" of the habit would be reaped.

I would love how do you mindfully and purposefully spend time building habits? How to get on track when you eventually slip away due to any number of circumstances?

As someone who deals with ADHD, I often have a lot of trouble keeping myself organized. I have so many different thoughts swirling around in my head, and things I want to do, but it's hard to plan my time correctly. I often get the feeling that I'm wasting my day.

I'm wondering if anyone else has this experience, and what you do to keep yourself organized.

I am co-admin of a small Discord group (currently 5 members; we like to keep it up around 7-9) that is dedicated to enthusiastic, interactive accountability, support, task management, habit tracking, yada ... all that good stuff. Atomic Habits is one of our popular guiding stars.

And, yeah, we've lost a couple of members recently, and we're looking to invite a few new people to the group.

This is an active group. We expect people to contribute (at least) daily, both regarding their own efforts, and in helping/supporting others in their efforts. One of the things we try to emphasize is providing active support and feedback to others, rather than just posting our own goals and efforts ... this is one of the areas where we feel that "traditional" accountability buddies/groups fail.

Drop me a DM if you're interested, and we can discuss details.

Edit: Thanks for the replies. I think we have enough "new blood" for now. If you're still interested, just keep an eye out for another invite post in a few months, when membership starts to flag.

While maybe only hitting zero four or five times in the last ten years, I've subscribed to the "inbox zero" / getting things done (GTD) philosophy and have used my email as a to-do list. The people that I lead know to send me emails if they or I are meant to perform work born from the conversation that we've shared. Its been great in not missing anything -- its been horrible from a prioritization standpoint. A third to half of my email are bodiless emails to myself where the subject line would look like a to-do list entry to most others.

I'm curious how you approach your day and keep yourself organized if you're getting and giving work. Do you have a master to-do list that you work off of? Are you living in email all day? How do you keep track of prioritization and ensure that nothing slips between the cracks.

My wife and I are hopefully 4-5 years away from being able to build a house. We frequently have this exchange:

"I definitely want <<feature>> in <<room>>!"
— "You should write that down!"
No one writes anything down

Has anyone used a tool or methodology you liked for a sort of vision board? I've used some basic ones that let you have text nodes (Bathroom ⟩ Shower ⟩ needs recirculation pump), but many ideas are in the form of photos or links that wouldn't be as useful without seeing them.

I'm a software engineer, so I was thinking of trying something like Trello, which is really more for project management but I think could be shoehorned into what I want.

I was wondering if anyone organizes their life in checklists, and if so, how people go about doing it. I'm interested in starting to try this, but haven't yet taken the time to do so and I'm curious what works for people.
My idea of this came off of CGP Grey's usage, which he often talked about in his podcast with Brady Haran, Hello Internet, but I'm a Windows/Android kind of person and would probably use a program such as Notion, which I'm using for notetaking and other tasks already, to do so.

What I'm mainly wondering is how you might structure checklists to a day of the week, and what to include/not include on there. What works for you if you've tried this before, and would you recommend it?

I used Bullet Journal for a year, then went back to Org mode with Orgzly on mobile. I find I'm more productive with pen and paper b/c when I see a rabbit hole I can't do nothing but jump into it and go right down, and trying to conform to ways app devs' workflows and hack them to behave the way I want cause friction which is for me greater than that of dealing with a meatspace physical notebook. Bullet Journal was nice, but I wonder if Strikethru could be even nicer. I never fully conform to these methods, but they are generally nice starting points to build a custom one, so I generally like starting out with them.

My use case is, I have four types of tasks: projects, like "study statistics" or "transcribe scans" which can take weeks or months to complete, and sometimes have deadlines; todos which have no specific completion time (e.g. long time shopping lists, books to buy, stuff to check back on later, things to research); tasks that are scheduled for a certain date/time or a range thereof; and lastly tasks that recur on varying intervals, like posting the thread to ~books every other week or completing a particular task that pertains to a project, say reading pages from a book that is relevant to the "study statistics" project. Bullet Journal provided a means for all of this, but the amount of rescheduling and rewriting was inconvenient, and inconvenient is the evil enemy of making habits and getting things done for a fucked up procrastinator like me. When I look at Strikethru, I am not sure if it can handle this, if it's too simple for more complex stuff. So I wonder what you guys do with it. I'd be glad if you could share your workflows and/or advice me on how I could make use of this particular system, or anything else out there!

Edit: prior art:

• https://tildes.net/~talk/9jl/do_you_use_a_todo_manager_or_something_like_a_bullet_journal_my_story_of_trying_different_planners
• https://tildes.net/~life/7yk/note_taking_bookmarks_reminders_and_todos_what_do_you_use_to_organize_your_life

I've commented on both of these talking about how I use a modified Bullet Journal method.

[LONG POST - 4 months of trying different planners)

I always wanted to use one but I never thought of analog (paper) planners and tried a lot of digital ones - link to a post.

About 4 months ago I saw my friend at school using a pocket diary - similar to this image, he was writing down his tasks on it (he didn't use it again). That day I bought a good pocket diary of around 200 pages, till date I've not used more than 10 pages and its still lying around.

I realised that I was not going to use it because it was very thick and I couldn't carry it in my pocket. I bought this pocket diary. This was thin and simple, perfect for me. I've used it the longest before switching.

Initially I used to dump all the tasks and cross it after completion, later I introduced a date system and it was one date for one page. I wrote down tasks for the day and crossed after completion if something was incomplete I migrated it to next day. This worked well but I needed a place to dump tasks that I had to do in future so I made a future section from backside and added tasks to it. This was the final tweak and I used it for like a month. I used it for daily tasks, future tasks, some notes and contacts (I used to make contact.txt before this).

Later IIRC I wanted to change because it was already half full and a mess because I was trying to do a lot with it. Next I mindlessly bought a notebook - something like this but with 5 sections, I didn't know what to do with it. I also don't remember why I bought it so I used it to write down stuff that I learned online and wanted to remember. It replaced my reddit save and I wrote what I wanted to remember, it is still with me and has been changed a lot (usecase).

I made a calendar on a single page of that notebook and tracked down basic stuff on it, I started using small square sticky notes to write down tasks and that's how I left my pocket diary. Not long after I lost interest in that notebook thing and updating calendar daily was not interesting. I left that and searched a lot online. Again tried a lot of digital options but I know it will never work for me so I left it and didn't use anything for like a day before I stumbled across Strikethru.

Strikethru is something like Bullet Journal. If you want to look at strikethru then see this video & this for Bullet Journal.

I took that notebook and turned it into a bullet journal, I used it for ~a week before trying strikethru and then again switching to bullet journal after a week. That was testing period and I chosed bulletjournal (bujo) over strikethru. That book was also thick so not long after I made a new bujo notebook (normal 200 pages). Again it felt like a big task that I had to do daily and I lost interest, I again restarted it with a new design. In this month I switched to different notebooks/design a lot and was never satisfied. I also tried Nextcloud tasks for 3 days before again trying out bujo.

Last year in december around a week before christmas I wanted to change it all so I went to a store and bought a new grid notebook (we used it for doing math in 1st grade). I used it for 10 days and everything broke during the last week of december, I was not at home and we went on a vacation. I took it with me but didn't update it because it was boring. It has been 5 days I was busy organising everything else again and now I've settled on what I started with (slightly better idea).

During that time I read a lot on nosurf, pornfree, internet addiction, sleep cycles, polyphasic society, tulpas, made new friends, tried a lot of todo managers, used different journaling apps and this is what I've decided to stay with.

I went to the store today to buy the same pocket diary that I've used the longest (1 month one). Its cheap, for 15 INR and works well for me. Over there I saw a box that said monthly planner, I took it and it had 13 small pocket diaries (similar to what I've used the longest but more thin) and with that a small case that would hold a notebook. There was one contacts pocket diary (perfect) and 12 pocket diaries one for each month. It was for this year and costed 170 INR, I didn't had money so I asked the storeman (idk what we call them, here we call them uncle) did he have cheaper option. He showed me the same piece that costed 140 INR but was for 2016, he said he would give it to me for 70 INR because he would have to throw it anyways.

I thought that was a great deal and bought it. So now I have 12 mini diaries for each month and one contacts diary that has my big list of 10 friends contacts. After trying a lot of different options I came back to what I used for the first time. Its simple and stupid & fits in my pocket.

It has one page for one day and I just have to cross 2016 and the day (mon, tue, etc.) thing and update it with 2019 days. In the middle it has a big two page calendar for current month, page before it has previous months small one page date list to write down events and on page after it has next months small one page date list. The last page is for notes and the cover has 2017 calender that I won't use and ignore.

Theres little patch work todo but for that price I think I bought a good set and if I actually use this for full year then I would buy a new one next one (for 2020 & not 2017 :|)

I've spent around 300 INR for all these (~ 4.5 USD)

Tl;dr -> Used a lot of systems and in the end switched to what I used for the first time which is simple and fits in my pocket.

# What do you use for managing your tasks? Do you use it daily?

I find myself on a bit of an unending quest to organize my own thoughts, especially since my work evolved into multiple streams on different projects.

I have been looking for a tool to help me organize myself and focus on the things I want to do. More specifically, I keep wanting to improve my ability to remember things: Be able to remember faster, longer, recall more reliably, categorize, filter and export those things, etc.
Links, reading material, "watch later" material, todo lists, contacts, phone numbers/emails, identities, what I know about people, reminders, highlights, emails to respond to, work logging, etc. The more I think about it, the more I have this need for a tool that essentially acts as a permanent second brain.

I feel like I've tried everything. Note-taking apps like Keep, orgmode, wikis, journals, disorganized text files, issue trackers, Pocket, gmail itself, calendar reminders, even Magic. Nothing quite works. The issues I most consistently hit are:

• The method is not good enough at ingesting abstract data. Examples: Anything calendar-bound is not good at storing anything that isn't related to a point in time. Pocket cannot store things that aren't links to web pages.
• The method is far too cumbersome to be able to braindump into it or too impractical to retrieve data from. Examples: Wikis, Keep and other object-based note-taking systems are unfilterable unless you take a ton of time to attach a lot of metadata to each note. Magic is too asynchronous as you sometimes wait several minutes for responses (and it also gets far too expensive to use at the level I'd like).

Despite trying everything, I don't know if I want to build that tool myself, because I think it probably already exists somewhere (and it might be down to me not knowing how to use the things that are already out there). Although if someone does feel inspired to build that, hit me up. :)

My current flow looks like a frankenstein mix of Keep/Gmail/Calendar, which at least integrate with one another, and a ton of proprietary or dissociated methods (including Pocket, Discord, Spreadsheets/Drive, Magic, Kayak, 1Password and a ton of duplicate files and documents). Then it just becomes a matter of remembering what type of information is where, and how to best find it.

So Tildes, what do you use?

I'm currently in a "how can I improve and refocus" and wanted to see what this group thinks since either seems we have some pretty thoughtful and techy people here.

I have toyed around for years with different techniques. I got really into GTD and used several apps focused on that even writing my own JavaScript app to use with Google sheets.

I've used spreadsheets, OneNote, Wunderlist, plain text files.

What do you use to keep your tasks moving forward and how do you use these tools to manage your tasks and get work done? I found spreadsheets are nice because you can do a lot of scratch work but it's hard to "check them off' but many "check them off" tools don't give you a lot of scratch workspace. OneNote is cool but I can't stand the Microsoft environment and it doesn't seem to give a lot of indication how best to use the tool. Maybe I should do a training....