I may be asking a dumb question or going about this wrong but I'm not sure what to do here.

So right now, I receive an estimation from one company in a PDF. It has a bunch of fields such as customer name, product, address, etc. Then I type that data and put it into Excel, where I add additional data that I have. From there I have a second PDF which has form fields that I fill with the data of the Excel spreadsheet.

My problem is with the first PDF that I get from this other company, unless I am doing something wrong I am unable to get that first PDF to show the data as fields. If I convert the first PDF into an Excel then the table data is very messy.

The amount of typing or copy and paste that it's not hard but it is time consuming. What is the best way for me to go about doing this? I've been Googling things but I'm not sure the right words of action I'm looking for.

I hope this all makes sense, but if not please ask questions and I'll do my best to try and clarify further.