I've been using Google Keep (check boxes mode) for my work and personal to-do lists for a while now, and it's almost perfect for my use case. I love the simplicity and lack of options gumming up my process, and specifically I like the UI of having nested subtasks that all move with their head task when you reorder the top level tasks. That is to say, when you drag a headline task, all of its subtasks "roll up" inside it and "unfurl" when you drop the task into its new location. The fact that it syncs across devices is also really great, but not necessarily a deal breaker.

What is becoming a deal breaker is that you can only have 2 levels: top level or nested. I want more nesting levels, but with the simple touch-and-drag UI to which I've become accustomed.

Have any of you heard of/used an app such as I've described? I have issues using bigger, more fleshed-out apps because all the features distract my goblin brain, and the friction of having to use various touch menus or the keyboard on my phone to adjust indent levels keeps me from getting crap done.

Thanks in advance!

Edit: for now, I have settled on Workflowy. It seems to offer the most similar functionality with an acceptable number of interactions to do the things I want to do. Thank you to everyone who offered their experience!

I've been looking around at different note-taking apps (Notion, Obsidian, Anytype, Joplin, Logseq, etc.) after seeing a few videos about the idea of having a "second brain", and only how has the the thought popped into my mind, "What's the point?". A “second brain” seems like it would require spending too much processing power on something that only exists to exist. What are the chances there you're going to remember any given thing after writing it down? You haven’t filled up your first brain yet. This all sounds very pessimistic - my intention is not to insult anyone's choice to use these tools, but I'm curious of what benefits people have gotten from their "second brains". Maybe I'm just the wrong kind of person for it, or maybe it's just that I'm not used to writing things down.

Edit: I'm coming to an interesting conclusion that many people use their version of a second brain for things they need to do. This isn't really what I was referring to, I was more looking at it as a form of journaling or personal research, which might be less common?

I'm interested to hear your methods, tools, and philosophies. Do you write meticulous to-do lists? Pen-n-paper, or a favourite app? Rigorous habit building?

Whatever it is you do that keeps your life in check and gets you to do things on time, I'd love to hear it.

I'm currently juggling full time work and graduate school. Project management is not something that I necessarily find easy, but I need to figure it out in order to succeed this semester. Any productivity tips would be welcome. Thanks

Apologies for the vague title, but the topic itself is really open, and I was having trouble cutting down on its scope.

Here’s some background: Recently, I’ve been going through several transitions in life: moving and switching jobs somehow were not the most stressful among them. During this period I’ve been trying to keep all of the various tasks, events, reminders, alarms, etc. organized for myself. This process of organizing my time has been extremely overwhelming for me. I’ve been trying to take it one step at a time, only adding tasks as they come up. This still has lead to my problem of figuring out whether or not an event should be added to my calendar, or a task added to my todo list, or even an alarm added to my phone. If I add everything, then it becomes tough to see what is important, and if I don’t then I risk not remembering one of them.

My question is kind of two fold: what tools do you use to keep track of your day/tasks/events, and what philosophy do you have regarding adding or omitting items?

For me right now, I am using google calendar to keep track of major events and birthdays, and for everything else I use a physical notepad. In my calendar, I have birthdays and any event that has a time set in stone. This lets me see whether or not I am actually free when I’m invited to things or asked if I can help someone out.

For everything else, I use my notepad and attempt to keep track of anything that could be considered a task. At the end of each day I try to organize my list of tasks based on how immediately they need to be completed or how important they are to complete.

My system has two pitfalls: occasionally I over extend myself, because an event (stored on my calendar) will coincide with a day where many of my tasks (stored in my notepad) are due. For example, I had a day where I worked in the office (9 hours plus commute), had another event (4 hours plus commute), 1 task that took me two hours, 3 different tasks (each one ending up taking over an hour), and several other tasks that I didn’t even get to before falling asleep.

What tools/systems/philosophies do you use? And semi-related, how does one keep from falling into the trap of spending more time planning than actually living?

I saw some topics on note-taking programs and apps, so I felt a topic on note-taking strategies would be a nice complementary one. When I was still a student, I experimented with various note types (mind map, Cornell, bullet points,...) but ever since I started working, I've sort of stopped experimenting. Hence my question: how do you take meeting notes?

It seems that Obsidian is a very popular note-taking software within the community here, so I would like to know what plugins you use for your daily workflow in Obsidian. I will start:

• Advanced Tables: Very useful for adding and managing markdown tables using simple intuitive keyboard strokes.

• Callout Manager: I tend to abuse the callout function (in my academic vault, I organize any kind of information inside a callout with the source of the info as the title), so it is good to have control of the colors for different kinds of callouts.

• Minimal Theme Settings: Nothing much to talk about. Just some eye candy to make my notes easier on the eyes. Plus, the focus mode is very good for study sessions.

• Obsidian Matrix: Allows me to organize some mathematical LaTeX code properly.

• Reading Time: Useful to grasp the length of a longer note at a quick glance.

• Recent Files: Helps me set myself around my files.

• Style Settings: Complement of "Minimal Theme Settings" to achieve maximum eye candy.

• List Callouts: I use it only in my personal projects vault. It helps me give particular emphasis to specific topics within my lists.

• Table of Contents: Useful for longer, heavily-structured notes.

Aside from that, I also have four CSS snippets:

1. Align: Aligns my linked figures to the center of the page.
2. Callout: Specifies the size of callouts (useful, as I mainly structure my notes inside callouts).
3. Hide: Hides my "resources" folder from the Obsidian explorer (this folder contains files such as figures and PDFs that I link into my notes).
4. Justify: Justifies all the text in read-mode.

Basically the title. Do you now, or have you ever tracked your time to try to measure where it all goes? I've been feeling a little unproductive lately, and have heard anecdotally that keeping a log of time spent can be useful for realigning your priorities. I'm checking out a bunch of different apps and services, but also just curious to know if anybody has had any joy with this sort of thing?

If you currently track your time, what do you use; are there things that you don't bother tracking; and do you feel like it's a useful tool?

If you have in the past but don't anymore, same questions, but also why did you stop?

I think I want to use some type of productivity software as a bit of a more in-depth to do list. I am thinking of using Trello, which seems to have a ton of features and does mostly what I want. However, I have no need for any of the collaboration aspects as I wouldn't be using this with a team or coworkers, just myself. So I am wondering if there isn't some other software I can use to stay organized that doesn't have a ton of features I won't use. Do any of you all use something similar? Open to all suggestions, both for programs or general practices.

If you are tracking your time, how many hours of focused work are you doing per day on average?

What I mean with focused work is only the time that you are working. Not counting the time you take a break, not counting the time you go to the bathroom, not counting the time you get up to drink water, etc. If you don't stop your time-tracker during non-work activities, please mention it.